Reservations Overview

QReserve provides a tremendous amount of options and features around how your resource calendars are handled. As a result, many unique and complicated operational requirements can be automated and configured to make managing your facility easier and reliable. This page provides a complete overview of QReserve's reservation options.

Accessing Reservation Options

All of the settings in this section are typically accessed through the Reservations tab when editing a resource.

1. On your Resources page in Administration, click on the pencil icon next to the resource you want to edit.
2. Go to the Reservations tab and then select the desired section from the side menu.

   
   

   

Alternatively, most options are also accessible through the reservations table by changing the attribute displayed in one of the editable columns. 

General

Reservations Enabled

If your resource is not available for reservations, or you just need to temporarily remove all reservation abilities for all users, then set Reservations Enabled to No.

Loanable

Turn your resource library into a loanable library. See the Loan Library Mode for more information.

Recurring Reservations

By default, recurring reservations are disabled for all users but can be enabled for all users or for only moderators or administrators.

Add-on Resource

When enabled, this resource can only be reserved when reserved in conjunction with another non-add on resource.

Color on Calendar

Set the color of the resource's reservations when viewed on calendars in the site to quickly pick them out.

Units

Available Units

The number of units available in total. For example, a fridge may have 5 shelves that can be reserved or you may have 10 copies of a book that can be loaned out. Use multiple units when you wish to track the quantity of multiple units of a resource without requiring the granularity to individually track each unit separately. If a resource's units deplete over time then you can setup your resource as a Consumable.

Unit Name

The name of the unit to use in the user interface. This could be simply "unit" or "shelf" or "copy" or "samples" any other description you require.

Reservation Unit Limit

Limit the maximum number of units a user may request within any single reservation, regardless of the total number of available units.

Rates

See the Rates and Fees section for more information.

Time Restrictions

See the Time Restrictions section for more information.

Weekly Slots

See the Weekly Slots section for more information.

Weekly Blocks

See the Weekly Blocks section for more information.

Approvers

See the Approvers section for more information.

Blockers

See the Resource Blockers section for more information.

Groups

See the Group Restrictions section for more information.

Credentials

See the Credentials Requirements section for more information.

Visibility

Reservation Details Visibility to Non-moderators

Control the level of information visible to regular users such as user, purpose, notes, etc.

Enable Any Logged-in Users to View Resource Calendar

When set to Yes, any logged-in user can view the resource calendar, even if they are not permitted to mak reservations on that calendar. Otherwise, the user must have permission to make reservations prior to viewing the calendar.

Enable Anonymized Calendar for External Websites

When enabled, a URL is provided to link to a public version of this resource calendar that shows only the basic availability but does not require viewers to be logged into QReserve.

Email

Modify custom text that is inserted into reservation confirmation emails at each stage of the reservation process. You can also specify an email address to receive invitations automatically whenever a resource is scheduled. This is typically used for automated invitation processing and is not meant for an individual to receive emails. For help setting this up with Outlook resources, see Inviting Outlook Resources.

External

Enter an external iCalendar Feed URL to import reservations from existing calendars such as Google Calendar.

Capacity

Enter your estimated maximum capacity for this resource here to be used in reports (actual usage vs maximum capacity).

Forms

Attach a form to this resource to request additional information from users when reservations are created.